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rvukanovich
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Posted: Sun Sep 27th, 2009 02:05 am |
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Why is it that City Manager Randy Oliver of Surprise, Az. is only now finding these problems.
When Mayor Lyn Truitt was first elected I had lunch with him, gave him some papers, out lining what I thought might be troubling, because of the lack of the over sight on what the council voted on. Never heard anymore from him, unless I asked him a question.
When I told Council members things were not looking good, none would pay any attention. Appearing before them at Council Meetings was a waste of time, they were not obliviouslyn aware as to what was happening.
Last edited on Sun Sep 27th, 2009 02:50 am by
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Craig
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Posted: Sat Sep 26th, 2009 11:52 pm |
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More breaking news.
http://www.azcentral.com/members/Blog/LilyShumLeung/63837
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rvukanovich
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Posted: Sat Sep 26th, 2009 05:01 pm |
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Heard Museum Building
On Aug. 27, 2009 council transferred $46,000 from the Arts Commission to the Public Works Dept.
Nothing is said about the Arts Commission money being replaced.
This amount anticipates that the city will operate the facility for a period of ten months.
Does anyone know how the City Of Surprise will operate or use this building?
Last edited on Sat Sep 26th, 2009 05:08 pm by
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rvukanovich
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Posted: Fri Sep 25th, 2009 08:18 pm |
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In October the Air Force is to release approximately 200 sites to look at, to determine where the F-35 base will be located.
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rvukanovich
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Posted: Thu Sep 24th, 2009 01:21 am |
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Where was the transparency that Lyn Truitt promised us, when the free rent for the furnished office's in the old city hall was decided, and by whom?
The City Manager or staff could not do this on their own.
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rvukanovich
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Posted: Wed Sep 23rd, 2009 05:47 pm |
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The reason that the City of Surprise bought new furniture that was not needed for the new city hall was so that with the free rent at the old city hall, offices come completely furnished.
Last edited on Wed Sep 23rd, 2009 05:49 pm by
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rvukanovich
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Posted: Wed Sep 16th, 2009 11:51 pm |
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http://www.azcentral.com/members/Blog/LilyShumLeung/62997
Budget Manager Jared Askelson is overseeing the Budget and Finance departments until a replacement for Sandstrom is found.
What happened to Mr. Robert Niles who as of 9/15/09 was listed as the Finance/Budget Director? Is Robert Niles still with the City of Surprise?
Last edited on Thu Sep 17th, 2009 12:00 am by
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Craig
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Posted: Wed Sep 16th, 2009 10:22 pm |
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http://www.azcentral.com/members/Blog/LilyShumLeung/62997
Help Wanted !!!
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rvukanovich
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Posted: Wed Sep 16th, 2009 04:07 am |
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I don’t understand the problem; the next year’s budget is generally made up in January or February, six months in advance.
Requiring that estimates for the revenue and expenditures are made for the fund balance and in this economy (like in no other) they under estimated the revenues that the city would receive at the end of the fiscal year.
If I heard them right they do not receive this money until approx. one or two months after our fiscal year, and they relied on the information that they received from the state and county, give me a break.
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goldrush
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Posted: Wed Sep 16th, 2009 02:01 am |
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"Truitt on Friday called the budget flub an "organizational failure" that demands more discussion".
If it's and "organizational failure" then Oliver needs to be reprimanded. It will be interesting to see what organizational changes will be made because of this. How about NONE.
Where did the budgeting process fail? A $4.5 million shortfall. Not exactly pocket change.
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Ken Wright
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Posted: Tue Sep 15th, 2009 07:54 pm |
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In my opinion, council members Alton and Hall are trying to do something that should have been done over ayear ago. I never understood why several council members resisted an audit then. It now appears blame is going to shift back to the previous budget manager. Since council members cannot be personally aware of detailed financial data, they must rely on staff to provide accurate and timely information.
Organizational design and functioning should be within the domain of the CM. Council should keep hands off. The latest organizational chart looks good. We need to remember each box in the chart is managed by a human being. Acts of both omission and comission will occur. The CM simply cannot filter everything that happens in each department and division.Neither can the council. We need a new baseline established as a result of a comprehensive independent audit. Scope of the audit should be as broad as practicable.
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rvukanovich
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Posted: Tue Sep 15th, 2009 07:25 pm |
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The council members of the City of Surprise has the authority to have an audit whenever they want, but if the short fall of the 41/2 million was found, which I believe did, in the yearly audit, what would another audit accomplish? To spend $100,000 for what, they know how the mistake occurred.
They should have left ed this up to the City Manager or are they in the process of hiring an Operational Official, instead of a city manager in the future.
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rvukanovich
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Posted: Mon Sep 14th, 2009 08:03 pm |
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| Wow! the coverage this is receiving.
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Craig
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Posted: Mon Sep 14th, 2009 07:51 pm |
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Absolutely correct.
http://www.azcentral.com/members/Blog/LilyShumLeung/62780
Razenkn wrote: shortstack wrote: Ken Wright wrote: Ever hear of the sacrificial goat?
Yes I have. And I am sure everyone else has heard of it to. It is right in our faces why Sanstrulm was fired oh I mean resigned (sacrificial goat) so are we going to roll over and accept it like we don't konw what really went on? Thats what I mean that Randy Oliver should not be let off the hook and let slide on this one. He is the city manager. He should have known. He signs off on work done. He should be fired, oh I mean resign.
Come on counsel. Do your job. Don't let them dupe you by believing Oliver should not be fired.
We are all waiting to see what you do.
There's a whole lot of Monday morning 'wannbee' stuff going on here. You all are missing the key piece of information. Mr Sandstrom was part of upper management and an "at will" staff member. They could let him go if they didn't like the way he sneezed, but that isn't what happened here. He was entrusted with overseeing the budget and finance depts, he didn't recognize and/or catch the red flag that created this snafu and the CM did his job by holding him responsible as he should. End of story.
Way too much drama going on here. It's as simple as that. Now if the CM doesn't continue to do his job by assuring the Mayor, Council and community that he will change the process so that it can never happen again, then that is another story. But this story has an ending and it wasn't any different than any other business would do. 
Last edited on Mon Sep 14th, 2009 08:02 pm by Craig
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Razenkn
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Posted: Mon Sep 14th, 2009 07:43 pm |
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shortstack wrote: Ken Wright wrote: Ever hear of the sacrificial goat?
Yes I have. And I am sure everyone else has heard of it to. It is right in our faces why Sanstrulm was fired oh I mean resigned (sacrificial goat) so are we going to roll over and accept it like we don't konw what really went on? Thats what I mean that Randy Oliver should not be let off the hook and let slide on this one. He is the city manager. He should have known. He signs off on work done. He should be fired, oh I mean resign.
Come on counsel. Do your job. Don't let them dupe you by believing Oliver should not be fired.
We are all waiting to see what you do.
There's a whole lot of Monday morning 'wannbee' stuff going on here. You all are missing the key piece of information. Mr Sandstrom was part of upper management and an "at will" staff member. They could let him go if they didn't like the way he sneezed, but that isn't what happened here. He was entrusted with overseeing the budget and finance depts, he didn't recognize and/or catch the red flag that created this snafu and the CM did his job by holding him responsible as he should. End of story.
Way too much drama going on here. It's as simple as that. Now if the CM doesn't continue to do his job by assuring the Mayor, Council and community that he will change the process so that it can never happen again, then that is another story. But this story has an ending and it wasn't any different than any other business would do.
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rvukanovich
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Posted: Mon Sep 14th, 2009 07:27 pm |
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1) My questions to the city
How much Stimulus (ARRA) money has the City of Surprise received so far?
A: Surprise has been awarded $3,185,120 directly from the various ARRA-funded grant opportunities. This total includes funds for the Neighborhood Services Program, Community Development Block Grant, Energy Efficiency and Conservation Block Grant, Congregate Meal Program and 2 Edward Byrne Justice Assistance Grants. Several of these programs are reimbursement style grants, thus funds are reimbursed when the City reports the allowed expenditures to the appropriate federal agency.
2) Do we have an approximate idea how much we will receive?
A: In addition to the $3,185,120 referenced above, we have also applied for an additional $9,000,000 in ARRA funds for projects. These additional applications are to finance continuance of the Neighborhood Stabilization Program, the Economic Development Administration grant to finance updates to the TechCelerator Complex (old City Hall) and the Assistance to Firefighters Station Construction Grant to finance construction for a permanent Station #304. We anticipate other opportunities for applying for ARRA funds in the near future as well and have staff continually monitoring opportunities that would fit the projects that Surprise has in a “shovel ready” status, which also have the local funds available for the required fund matches under the ARRA program.
3) When you vote to build these projects, are they identified as being sourced thru the ARRA or Federal money?
A: Under ARRA and appropriate federal guidelines, our Budget Department and all City Departments that are in receipt of ARRA funds for a project utilize a separate accounting code for each individual ARRA funded project. By doing so, we will be able to clearly identify how the funds are being spent, how funds are designated for usage and be able to submit our expenditure reports with ease on a quarterly basis. In addition to the requirement of submitting quarterly reports to the federal government for ARRA funded projects, our City follows the OMB A-133 requirement for local government agencies, which requires an independent auditor to complete an annual audit of our budgets and expenditures. A copy of the annual A-133 report is submitted to the federal government and to the State to ensure full compliance on the usage of federal funds, regardless of if they are ARRA or non-ARRA federal funds.
Last edited on Mon Sep 14th, 2009 07:27 pm by
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shortstack
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Posted: Mon Sep 14th, 2009 03:28 pm |
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Ken Wright wrote: Ever hear of the sacrificial goat?
Thats what I mean that Randy Oliver should not be let off the hook and let slide on this one. Come on counsel do your job and don't be duped by believing Oliver should not be fired.
We are all waiting to see what you do.
Last edited on Tue Sep 15th, 2009 07:21 am by shortstack
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Ken Wright
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Posted: Mon Sep 14th, 2009 03:16 pm |
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| Ever hear of the sacrificial goat?
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Craig
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Posted: Mon Sep 14th, 2009 12:55 pm |
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During the fiasco of the code enforcement deal with Joe Johnson this was brought up, they use what is called flex time. Since they dont get paid overtime they get time off for work they do on what would normally be considered overtime. But supposedly it is to be used in the same pay period as it was earned and not saved up. However i really dont know if it applies to key staff or not. BV might know that one.
Mamazoyd wrote: Craig wrote: Not sure what it is your trying to say bob. Exempt employees are not paid overtime. When the city staff works till 8-9 pm on council nights, or in other boards and commission meetings they make what they make. No overtime. Im thinking that is it. If you are suggesting that city staff is working their jobs at their leisure because they dont have to punch a clock, i would have to say your wrong. Just my humble opinion.
Nope, here you're pretty right on Craig. The only thing is and I don't know why it wouldn't apply to city workers either, when this happens, people who have put in "unpaid" overtime due to the fact they are exempt, will sometimes get an afternoon off or an extra few hours here and there. At least this is how I've seen it done over and over again.
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shortstack
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Posted: Mon Sep 14th, 2009 08:27 am |
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I just listened to the council meeting discussion on the budget shortfall.
If council lets Oliver keep his job they are doing a disservice to the residents of the city!!!!!!!!!
Last edited on Tue Sep 15th, 2009 07:22 am by shortstack
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Mamazoyd
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Posted: Mon Sep 14th, 2009 03:30 am |
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Craig wrote: Not sure what it is your trying to say bob. Exempt employees are not paid overtime. When the city staff works till 8-9 pm on council nights, or in other boards and commission meetings they make what they make. No overtime. Im thinking that is it. If you are suggesting that city staff is working their jobs at their leisure because they dont have to punch a clock, i would have to say your wrong. Just my humble opinion.
Nope, here you're pretty right on Craig. The only thing is and I don't know why it wouldn't apply to city workers either, when this happens, people who have put in "unpaid" overtime due to the fact they are exempt, will sometimes get an afternoon off or an extra few hours here and there. At least this is how I've seen it done over and over again.
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rvukanovich
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Posted: Mon Sep 14th, 2009 03:27 am |
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Mr. Doug Sandstrom was our Assistant City Manager who over saw five large departments, as shown on the Organizational Chart.
The Finance/Budget Director for the City of Surprise is Mr. Robert Niles who has been with the city for a long time, and to my knowledge no one has been successful in questioning his figures in the past.
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Craig
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Posted: Mon Sep 14th, 2009 03:26 am |
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Not sure what it is your trying to say bob. Exempt employees are not paid overtime. When the city staff works till 8-9 pm on council nights, or in other boards and commission meetings they make what they make. No overtime. Im thinking that is it. If you are suggesting that city staff is working their jobs at their leisure because they dont have to punch a clock, i would have to say your wrong. Just my humble opinion.
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rvukanovich
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Posted: Mon Sep 14th, 2009 01:12 am |
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Exempt vs Non-Exempt Employees
I am told that non-exempt employees have to account for their time, basically 40 hr's and accounting for any personal time taken off.
Exempt employees are an all together different breed, they keep their own time and today with cell phones nobody actually know where they are or how much time they spend on the job.
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Craig
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Posted: Sat Sep 12th, 2009 07:28 pm |
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| http://www.hrhero.com/topics/exempt.html
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rvukanovich
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Posted: Sat Sep 12th, 2009 07:22 pm |
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Ken or Craig
As the City of Surprise have what are called exempt employee's can you explain what this consist of and when did this start?Last edited on Sat Sep 12th, 2009 07:25 pm by
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Ken Wright
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Posted: Sat Sep 12th, 2009 04:01 am |
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| This time for real, not just a slogan.
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Craig
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Posted: Sat Sep 12th, 2009 03:47 am |
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A new day for Surprise is coming...
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Ken Wright
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Posted: Sat Sep 12th, 2009 03:39 am |
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| This type of problem clearly illustrates why financial oversight improvement advocated by Sharon and Mike is so vital to Surprise. The incumbents had virtually no experience in various aspects of financial control. Richard Alton attempted to gain consideration for reviews but was rebuffed and did not have sufficient support on the council to pursue his quest.
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Craig
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Posted: Sat Sep 12th, 2009 02:18 am |
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http://www.azcentral.com/members/Blog/LilyShumLeung/62630
Dont miss it !
Last edited on Sat Sep 12th, 2009 02:18 am by Craig
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Craig
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Posted: Sat Sep 12th, 2009 01:06 am |
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You might be right. I am wondering what this will do to the bond rating if the GO bond is approved. Im sure fiscal management is a factor in the rating.
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rvukanovich
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Posted: Sat Sep 12th, 2009 01:00 am |
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Because I am not an accountant, I would like to ask if this 4.5 Mil mistake was over blown to the extent that no money was transferred.
That this was a paper transfer to balance last year’s books, having 4.5 Mil less to spend this year.
This bent our council out of shape because as you have seen, look at the frivolous things they have spent our money on.
Last night they did not take any money from their projects to make up the 4.5 Mil rather from our street projects.
Correct me if I am wrong.
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Craig
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Posted: Sat Sep 12th, 2009 12:48 am |
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I certainly agree. The other thing they learned about management last night was that when they end up with more money for a project then they need, the staff is not informing the council I expect this aint over yet. They have known since may they had a lot of money in a project or projects that was not needed and failed to tell anyone. Actually its ironic that Joe was the one who asked that question. Not sure if i would say that the staff and council are working together very well.
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Razenkn
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Posted: Fri Sep 11th, 2009 11:28 pm |
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Craig wrote: Doug Sandstrom takes the fall for the 4.5 Million dollar mistake and resigns.
http://www.azcentral.com/community/surprise/articles/2009/09/11/20090911gl-nwvCMresign0911-ON.html
You have to admit, that was a major oversight and he was in charge. Most businesses would frown on that large of an error and it would be a natural assumption someone wasn't doing their job. Hate to see anyone lose their job but that is what they get paid the big bucks for, to do their job. It's a bad thing for everyone all the way around, everyone makes mistakes, but this was a doozie. Hopefully they will put something in place to safeguard something of this magnitude being missed in the future.
Last edited on Fri Sep 11th, 2009 11:29 pm by Razenkn
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Craig
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Posted: Fri Sep 11th, 2009 10:28 pm |
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Doug Sandstrom takes the fall for the 4.5 Million dollar mistake and resigns.
http://www.azcentral.com/community/surprise/articles/2009/09/11/20090911gl-nwvCMresign0911-ON.html
Last edited on Fri Sep 11th, 2009 10:56 pm by Craig
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rvukanovich
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Posted: Fri Sep 11th, 2009 03:10 pm |
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If it were our policy to conduct efficiency audits on the departments, I would start with leaving that responsibility to the City Manager, with a report given and a discussion with the City Council.
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AZnatural1
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Posted: Fri Sep 11th, 2009 02:55 pm |
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| Who would be qualified to conduct an efficiency audit? Would this require the hiring of an outside firm? At what cost? And then what? Who would make the determinations on the audit? Our council?
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rvukanovich
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Posted: Thu Sep 10th, 2009 03:02 pm |
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Since becoming involved with how the City of Surprise operates, I have stressed the point that as well as a financial audit, we should also have an efficiency audit for each department, especially before hiring more personnel.
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rvukanovich
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Posted: Wed Sep 9th, 2009 04:56 am |
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| The Cities over site on the American Water billing error cost us almost a half Mil.
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AZnatural1
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Posted: Sun Sep 6th, 2009 11:55 pm |
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| Perhaps. But what is the alternative? Continue to outsource the positions to a company that's home base is in Alton, Illinois? I am going to root for the underdog, and give the City the benefit of the doubt. I am sure, those who are in water, know what they are doing. Last edited on Sun Sep 6th, 2009 11:56 pm by AZnatural1
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rvukanovich
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Posted: Sun Sep 6th, 2009 05:14 pm |
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We were showing a profit when American was operating our water company, look at this years budget and you will see, this change over will cost us millions.
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AZnatural1
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Posted: Sun Sep 6th, 2009 05:38 am |
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I believe there were 53 layoffs at the city...and those who were RIF....(reduction in force) were given the opportunity to interview for the water positions, so technically, there were no "new" employees hired, but rather...employees who were doing one job before, have now assimilated into "new" positions. The City is only doing the operations: reading their own meters and wells. But Arizona American is still doing the billing.
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rvukanovich
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Posted: Thu Sep 3rd, 2009 07:36 pm |
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| Haven't heard anything about how we are doing on taking over the operation of the city's water company from American. We must of hired at least 20 people for this job.
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Posted: Sun Aug 30th, 2009 05:42 pm |
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| I still think this would be a good subject to debate.
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rvukanovich
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Posted: Thu Aug 27th, 2009 07:32 pm |
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Razenkn
Let’s have a good debate about what you refer to as the “Wrecking Crew” created by Lyn Truitt and the Arizona Republic.
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Posted: Wed Aug 26th, 2009 05:11 am |
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| As I have said before, Razenkn, I will place my record for honesty and "Accomplishments" in front of any member of this Council, so go for it.
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Razenkn
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Posted: Wed Aug 26th, 2009 05:00 am |
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rvukanovich wrote: It's my opinion that the City Manager of Surprise has a tough row to hoe with the Gang he is working with.
Mayor Lyn Truitt and his Gang is certainly quiet on anything happening in Surprise.
The only gang I recall is "the wrecking crew". I don't think this Mayor and Council comes close to that. If they aren't talking to you BV, we all understand.
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rvukanovich
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Posted: Wed Aug 26th, 2009 04:49 am |
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It's my opinion that the City Manager of Surprise has a tough row to hoe with the Gang he is working with.
Mayor Lyn Truitt and his Gang is certainly quiet on anything happening in Surprise.
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Craig
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Posted: Sun Aug 16th, 2009 04:51 am |
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I guess i forgot to post the link to this article. It seems top city officials, including Joe, had a meeting to discuss the situation. it also seems that after they discussed the memo from the employee, they continued to deny its existence. Now they have added another layer of the public records request. I always find it funny that when there is a problem the answer is to add more government instead of less. This procedure for obtaining public records need to be dismantled and rebuilt to make it more transparent and efficient.
http://www.azcentral.com/community/surprise/articles/2009/08/14/20090814gl-nwvpublicrecords0814.html
Last edited on Sun Aug 16th, 2009 04:52 am by Craig
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rvukanovich
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Posted: Fri Aug 14th, 2009 05:53 pm |
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I had hoped that the City Manager would have had a strong opinion to give the City Council on the Joe Johnson episode.
Supposedly, this is why we hire professional managers.
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